This is a combination of his regular hours which was 24 hours and his vacation hours which was 16. In the approve payroll screen, you see Bill's total hours for this pay period is 40 hours. The popup window will automatically close and bring you back to the create a paycheck screenĬontinue entering the hours for all of your other paychecks or repeat the above steps again if you need to add vacation pay for other employeesĬlick the create paychecks button to continue to the next screen Review everything to make sure you have entered all of the correct hours, then click the Create button to create the paycheck Under the Additional Pay Types section, enter the vacation hours used in the vacation box In the popup window, reduce the regular hours worked by the number of vacation hours used. To record this payroll, select the Payday tab and do the following:Ĭlick on the check icon under the check details column for the employee you need to record their vacation pay Now, it time to run payroll, and let's say Bill has used 16 hours for vacation for this pay period and we need to reflect those hours used in the payroll system. So, in my example, I am going to enter 120 hours as the total current vacation balance for Bill. You need to enter the number of hours an employee is going to spend or use for the current calendar year based on his hire date. Using the employee named Bill as an example, I can see that we have not told the system how many hours this employee accumulates and how often. Review the time off section to make sure vacation beginning balance is also showing. Review the pay section to make sure vacation pay is showing. To verify that the policy is now attached to an employee's profile, click the Employees tab, select the name of one of your employees. Assign Paid Time Off Policy to Employee’s Profile The bottom section will show which employees this policy will be assigned to going forward. Then, select the accrual frequency and enter the maximum hours that can be earned per year for your organization. If you don't have a policy setup, you can edit the existing default option by changing the policy name in the description field or leave it as is. If you have an existing policy, it will show up under the Paid Time Off Policies section with the number of hours per year you have setup for your organization based on your employee handbook. To setup a policy or double check if you have one, click the setup tab, then select Vacation / Sick / PTO. The first thing you need to do is to make sure the employee has been assigned a paid time off policy or vacation pay policy or a sick pay policy under their profile. I am using my sample company file for this tutorial.
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